Employee Data Theft
Employee data theft occurs when current or former workers access, copy, or misuse company information without authorisation. This may include:
- Customer lists and contact databases
- Pricing strategies and financial information
- Product designs and technical specifications
- Business plans and market research
- Proprietary software or source code
- Supplier and vendor relationships
The theft can be deliberate, such as a disgruntled employee intentionally copying files before joining a competitor, or accidental, such as someone forwarding company e-mails to their personal account for convenience.
Consequences of Employee Data Theft by a Departing Employee
The key negative outcomes an organisation may face from data theft by a departing employee fall into three major categories:
Financial Damage
- Lost revenue from competitors using stolen client lists and pricing strategies
- Devaluation of intellectual property and trade secrets worth potentially millions
- High costs for forensic investigations, legal fees, and litigation
- Potential regulatory fines for data protection violations
Competitive Disadvantage
- Competitors gain unfair advantages from leaked trade secrets and proprietary processes
- Weakened market position as rivals exploit stolen intellectual property.
- Operational disruption if the employee sabotages or deletes critical data
Reputational Harm
- Loss of client and partner trust in the organization’s security capabilities
- Clients may switch to competitors, even if their data wasn’t directly affected
- Damage to brand credibility that can persist long-term
These consequences amplify each other. For example, when a data breach becomes public, clients lose trust and leave. This creates financial losses beyond just the stolen data. Meanwhile, competitors use the stolen information and gain these departing clients. This further weakens the company’s market position.
Recognizing early indicators of employee data theft can help you act before serious damage occurs.
Warning Signs of Employee Data Theft To Watch Out For
Certain behaviours may indicate an employee is preparing to take company data:
- Accessing files or systems outside their normal job responsibilities
- Downloading large amounts of data, especially outside business hours
- Using personal e-mail or cloud storage for work files
- Copying data to USB drives or external hard drives
- Taking photos of screens or documents
- Sending files to personal accounts before resigning
- Showing unusual interest in competitors or starting a business
Employees moving to direct competitors or those departing on bad terms warrant particularly close attention. When employee data theft occurs, several legal principles may be breached simultaneously.
Legal Violations Related to Employee Data Theft
When an employee takes confidential information, they typically violate multiple legal obligations:
- Breach of contract occurs when they violate confidentiality clauses in their employment agreement. Most employment contracts explicitly prohibit taking company information.
- Breach of confidence is a broader legal duty. Even without a written contract, employees have an obligation not to misuse confidential information they learned during employment.
- Copyright infringement happens when they copy protected documents, presentations, or other creative works.
- Theft of trade secrets involves taking information that gives your business a competitive advantage, such as customer lists, formulas, or business methods, that you’ve taken steps to keep secret.
Understanding these legal foundations is important because different violations lead to different remedies.
What To Do Before Taking Legal Action for Employee Data Theft
Before you can take legal action, you need evidence. A practical problem is that digital evidence is fragile. An employee can delete thousands of files in seconds. They can empty their e-mail trash, clear browser history, wipe external drives, or simply destroy devices. By the time you discover the theft and initiate legal proceedings, the evidence may be long gone. Therefore, you must take must act immediately after discovering any suspected theft. In such urgent situations, courts may grant Anton Piller orders (Search Orders) or Mareva injunction (freezing orders).
Anton Piller Orders (Search Orders)
In situations where evidence is at risk of being destroyed, a court may grant an Anton Piller order, also known as a search order. This order allows you to enter a suspect’s premises and seize evidence without prior notice, ensuring that crucial documents, files, or devices are preserved. These orders are typically used in cases involving theft, fraud, or misuse of confidential information. particularly when there is a real risk that the evidence could be destroyed if the suspect is warned.
Mareva Injunctions (Freezing Orders)
A Mareva injunction, also known as a freezing order, is a court order designed to prevent a party from disposing of or transferring assets while legal proceedings are ongoing. This ensures that, if you succeed in your claim, there will still be assets available. Mareva injunctions are typically used in cases involving fraud, embezzlement, or misappropriation of funds, especially when there is a real risk that the defendant might hide or move assets to avoid liability. Like Anton Piller orders, Mareva injunctions are often urgent and granted without notice.
Need Help Protecting Your Business?
If you suspect employee data theft or want to strengthen your defences before problems arise, contact our solicitors at Citilawyers. Our team is experienced in handling confidential information cases, including obtaining urgent court orders like Anton Piller orders and Mareva injunctions.
This is especially true when it comes to employee data theft, which can expose sensitive information and harm your business. When employees leave, whether voluntarily or through dismissal, the risk of sensitive company data being taken or misused increases substantially. Therefore, businesses must have a proactive strategy in place to prevent, detect, and respond to cases of data theft or misuse by former employees to ensure full organizational security.
